Project/Service Coordinator

Job Locations US-CA | US
Digital Solutions
Position Type
Regular Full Time

Position Overview

Power your future with Qualus as our Project/ Service Coordinator! The Project/Service Coordinator or Product Controls Coordinator is responsible for the overall, coordination of various activities to ensure the successful completion of operational projects.  This includes coordination of subcontractors and project materials/logistics. The Project/Service Coordinator may work independently or may support Project Managers, Field Service Managers or Support Specialists on assignments to specific client projects. 


  • Supports Project Managers, Operations Leaders, and others Team Leaders with monitoring and controls of project scope, schedule, and budget plans.
  • Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations.
  • Performs and/or supports project resource planning and scheduling as needed.
  • Supports and assists in the contract management process.
  • Enters Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information.
  • Coordinates customer billing; prepares invoices and processes in timely fashion.
  • Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts.
  • Ensures accurate creation of new project set up in ERP System
  • Ensures thorough and accurate project closeout.
  • Assists in the change order process and submittal and communicates status.
  • Process customer POs as directed ensuring alignment of scope expectations.
  • Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions.
  • Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)
  • Monitor and report project status to Project Managers, Directors, Account Managers and other stakeholders as required.
  • Provides AR & AP support and monthly invoicing review.
  • Controls production log for the location and leads production meetings.
  • Perform other duties as assigned.


  • Education:
    • Bachelor’s degree in finance, Accounting, Business Administration or equivalent degree; minimum of 2 years of experience OR
    • Associates degree; minimum of 4 years of experience OR
    • High school diploma; minimum of 6 years of experience
  • Minimum experience to include:
    • Project coordination,
    • Budget/accounting coordination,
    • Financial management, tracking & analysis,
    • Analysis and application of operational reports
  • Experience in project management and/or operations management, or related industry experience.
  • Experience working in Project Management applications and Enterprise Resource Planning (ERP) software (Microsoft Project, Primavera, Deltek)
  • Proficient with MS Office tools (Work, Excel, Outlook) and ability to manage and analyze large quantities of data.
  • Knowledge of both theoretical and practical aspects of project management
  • Experience with subcontractor management and/or procurement, technical projects and/or field construction operations.
  • Experience with conflict management, risk management and change management.  

Company Overview

Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, renewable developers, and government clients, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled solutions and develops breakthrough solutions for critical power industry issues such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 1,000 professionals, with offices throughout the U.S. and Canada.


Qualus is an Equal Opportunity Employer. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in locations where we operate.


At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. Accommodations are available for applicants with disabilities. For details, view a copy of the Qualus Equal Opportunity and Affirmative Action Policy Statement here.


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